Maintenance visit record
Sample property: 120-unit rental building
Long Island City, Queens · Residents' fitness room, 2nd floor
- Visit date
- Tue, Oct 14, 2026
- On site
- 9:05–10:35 AM
- Visit
- 3rd visit this year
- Delivered
- Oct 14, 2026 · 2:40 PM
- Next visit
- Week of Jan 12, 2027
4
Serviced
1
For a specialist
2
To monitor
01Work completed and observations
Rust prevention & treatment
- Olympic barbells ×4×4Surface rust on bars 2 and 4. Knurling brushed out, rust treated, protective coat applied.Serviced
- Rack J-hooks and safety arms ×4×4Light surface rust on 2 J-hooks. Treated.Serviced
Treadmill lubrication
- Treadmill 1 ×1×1Lubrication due per manufacturer interval. Belt and deck lubricated with compatible silicone.Serviced
- Treadmill 2 ×1×1Not due. Manufacturer schedule and belt check both fine. No lubricant applied.Good
Hardware maintenance
- Accessible fasteners ×28×28On 3 benches, 2 racks and 2 treadmill frames. 2 tightened to spec.Serviced
Preventive checks
- Cable stations ×2×2Station 1: lat pulldown cable fraying near the top pulley.Specialist
- Treadmill 1 belt tracking ×1×1Belt sits slightly left of center while running.Monitor
- Adjustable bench ×1×1Seat pin shows wear; still locks.Monitor
02Issues and recommended next steps
- SpecialistLat pulldown cable: fraying
Cable station 1, 4 in. below the top pulley
Outer coating split with 3 broken strands visible.
Next step: Told the front desk before we left. We recommend taking the station out of service until a repair technician replaces the cable.
● Sent to property manager Oct 14 · Acknowledged Oct 15
- MonitorTreadmill 1: belt tracking
Running belt, left side
Belt drifts about 1/4 in. left of center at walking speed. No rubbing on the frame.
Next step: A technician can adjust tracking at your next service call. We'll note any change next visit.
● Will re-check Jan 2027
- MonitorAdjustable bench: seat pin wear
Seat adjustment pin
Visible wear on the pin; the seat still locks in every position.
Next step: No action needed now. If it starts slipping, take the bench out of use and order a replacement pin.
● Will re-check Jan 2027
03Photo record
Bar 2 rust, before
Bar 2, after treatment
Treadmill 1 belt and deck
Lat pulldown cable, top pulley
Rack J-hook, rust treated
Bench frame bolt, tightened
Sample shows diagrams. Real reports include timestamped photos from the visit.
04Recommended follow-up
- 1.Property: arrange cable replacement on station 1 (repair technician)
- 2.Property: ask your technician to adjust Treadmill 1 belt tracking
- 3.Next visit: re-check the cable, belt tracking and bench seat pin